ADI Services

ADI Services, Inc. is an ISO 9001:2000 certified small business located in Martinsburg, WV, close to the Washington, DC metropolitan area providing spares and logistics support services to our clients. For over 25 years, we have assisted our domestic and offshore clients by acting as their sales agent, providing on-site representation and bringing a stronger visible presence to follow-on spares support. Most of our business is conducted with the United States Department of Defense, including the Defense Logistics Agencies and with various other prime contractors.

In addition, we also provide purchasing services for European companies who wish to buy equipment or components from the USA and vice versa. We consist of a team of experienced buyers and contract administration personnel. In addition, our sales representatives are located at most major contracting centers. Working together, we utilize extensive computerized and manual data-bases, source lists and other information to provide spares and logistics support services to our customers. These customers include:

• Government agencies and procurement centers
  
• Prime contractors
  
• Subcontractors
  
• Foreign Government Agencies, and
  
• Offshore companies
  

• Hard to find parts and supplies
• Obsolete parts and supplies
• Build-to-print items
• Sole source or other non-competitive situations
• Small purchase requirements

Whether our clients require purchasing or sales services, ADI Services' sole responsibility is to satisfy the needs of our clients in the best way possible.

Over the past year alone, we have made thousands of purchases and sales on behalf of our clients. These contracts cover a diverse range of items, including electrical/electronic components, mechanical/machined parts, office/ADP supplies and other spares in the area of Air Force, Naval and Land systems applications. In most instances, ADI Services has provided these items at significantly lower costs than estimated, and in a minimum amount of time. These abilities have proven our staff to be invaluable members of our clients' bid preparation and contract execution teams.

Purchasing Services

We assist our clients in two ways: by acting as their purchasing agent to physically locate and obtain needed items, and/or acting as their sales agent to obtain competitive and responsive quotations for eventual purchase. ADI Services will:

• Contact both US and offshore suppliers
• Negotiate advantageous commercial discounts
• Ensure fair and reasonable pricing
• Assure the quality of contracted goods
• Purchase and distribute goods to its customers
• Closely administer ongoing contracts to minimize problems
• Improve efficiency and reduce leadtimes
• Arrange and expedite export licenses
• Reduce internal purchasing costs
• Arrange packaging and labelling (including RFID)
• Oversee quality inspections and other QA functions

Sales Services

US government agencies and the Defense Logistics Agencies (DLA’s) in particular are set up to procure spare parts for the individual services and are generally tasked to buy common stock items.  They tend to buy to a manufacturer’s part number and undertake little or no subcontracting activities.  Offshore clients experience difficulties in responding to these inquiries because:  

• Quotations generally have a short response time and are often not received in time.
• Quantities required are often small and required delivery times are short.
• By law, a significant portion of purchases must be placed with a small business.
• Clients do not have access to, knowledge of or compatibility with the US electronic online systems.
• Clients are overloaded with multiple requests for the same item.
• Clients are unfamiliar or unwilling to deal with US DoD paperwork.
• Clients are unfamiliar or unwilling to deal with US DoD packaging, RFID and labeling requirements.
• Clients are unfamiliar or unwilling to deal with customs clearances, end user certificates and duty free requirements.
• Clients do not want to deal with DoD invoicing procedures
• Clients prefer to bid in their domestic currency.
• Clients do not find small sales profitable.
• Clients wish to deal only with an established and reputable distributor.
• Clients wish to be paid promptly for the goods they provide

Tasks Performed by ADI Services

ADI Services assists its domestic and offshore clients by acting as their sales agent, providing on-site representation and bringing a stronger visible presence to follow-on spares support. ADI Services can:

• Increase our clients' spares sales
  
• Act as a second qualified source to purchasing activities
  
• Provide representation as a legitimate US HUBZone Certified Small Business
  
• Generate spare parts inquiries
  
• Submit responsive quotations
  
• Permit our vendors to use commercial packaging and invoicing procedures
  
• Arrange packaging, labeling, shipping and brokerage (including the new RFID label requirements)
  
• Ensure duty free certification and import/export regulation compliance
  
• Assume responsibility for all government paperwork/procedures
  
• Arrange for government origin inspection at our facility
  
• Ensure prompt payment in domestic currency
  
• Assume all currency and exchange rate risk
  
• Reduce internal sales and marketing costs
  
• Provide End-User and other certification
  
• Hold stock and surplus supplies
  

Advantages to Using ADI Services

• Our clients do not have to make multiple responses to the same inquiry. ADI bids only to the end users and ensures that each inquiry is legitimate.
  
• ADI is fully automated and meets government requirements for on-line and EBB sales.
  
• Our clients do not have to deal with onerous US DoD requirements. We allow our clients to invoice on a commercial basis in domestic currency and they are ensured prompt payment.
  
• Our clients only need to package their goods to commercial specifications. We arrange transportation, customs clearance and duty free entry. DoD packaging, labeling and paperwork requirements are handled by ADI.
  
• For the most part, inspection and acceptance by the DoD of our client's goods is conducted at our facility, which is ISO9001:2000 certified.
  
• Unlike other companies who approach every manufacturer listed for a National Stock Number, we do not play one client off against another. We only quote your part and avoid any conflict of interest.
  
• Due to our longevity and reputation, our clients are ensured of efficient, prompt and courteous service.
  
• Sales via ADI reduce the risk of reverse engineering and bootlegging of your items by other companies.
  
• Sales via ADI enable our vendors, in many cases, to increase their margins on otherwise unprofitable sales.

ADI Services' unique position enables us to enhance our clients' sales potential, improve their efficiency on bid opportunities and save time and resources during contract performances.